The General Operations Director provides facilities and physical plant management for the parish and school, oversees and manages the strategic planning and financial and budgeting activities for the parish and school, serves as a the primary point of contact with the outsourced finance and accounting firm, and manages human resource responsibilities. The planning, oversight, and management activities are conducted in cooperation with and at the direction of the Pastor and support the vision of the Pastor. This person will be responsible for ensuring that the physical plant operations, human resources and business affairs at the parish and school are conducted in accordance with parish and archdiocesan policies and procedures. This person will supervise or provide work direction to the Accountant Manager, Outsourced Financial and Accounting Firm, Maintenance Supervisor and Cemetery Manager.
REPRESENTATIVE GENERAL RESPONSIBILITIES
Recognize and respect the ultimate authority of the Pastor who delegates and encourages independent decision-making and action where appropriate;
Communicate directly to the Pastor on a regular basis regarding finances, budgets, human resource, strategic planning activities, and facility and plant management matters relating to the parish and school;
Provide advice, feedback and support to the Pastor and act as a resource on matters relating to the parish and school at the direction of the Pastor;
Assist in maintaining strong relationships with school principal, parish and school councils, and parishioners. Foster good working relationships in the parish and school. Meet frequently with the school principal to ensure clear communication and the sharing of parish and school needs.
Attend meetings of the Finance Council, and occasional meetings at the request of the Pastor of the Pastoral Council, meetings with the trustees, School Advisory Committee, or the Stewardship Committee;
Maintain good communication and relationship with all internal parish organizations, as needed. Examples include the Knights of Columbus, Council of Catholic Women, Funeral Lunch Committee and others;
Identify potential cost risks and opportunities and develop plans to reduce risks and take full advantage of opportunities;
Identify potential cost risks and opportunities that may require significant capital campaigns or funding and develop a plan to meet those needs;
Meet with donors on a periodic basis in conjunction with and selected by the Pastor;
Track that parish and school employee evaluation processes, conflict resolution processes, and the creation or adjustment of job descriptions are implemented;
Maintain and manage the relationship with vendors, contractors, local government, Archdiocese, and other entities or organizations which the parish and school interact with on a regular basis;
Address crisis situations that arise with property, staff or parishioners and assist in the best possible solutions. Emergency situations may include the need for after hours work;
Assist with and oversee legal issues involving the parish or school;
Develop non-sacramental solutions to time-sensitive issues for the parish and school in the absence of the Pastor or Parochial Vicar, and in collaboration with the school principal as appropriate;
Participate in the public communication needs of the parish and school including speaking, writing letters, and electronic communications as needed.
Keep informed of all mandatory Church, Archdiocese, federal, and state laws and policies and ensure processes are in place to comply with these laws and policies;
Coordinate office procedures and work to improve existing processes for maximum clarity, efficiency and success.
Facilitate and oversee the maintenance and repairs of the parish and school buildings, using outside facilities management companies, staff, or volunteers as appropriate;
Serve as project manager for major facilities projects at the parish or school;
Develop process and procedures necessary for parish and school building access and security;
Approve service contracts for copier, lawn service, cleaning services, waste disposal, snow plowing, and other equipment and facility services for the parish and school;
Manage rental relationships;
Represent or coordinate the representation of the parish or school in local and civic forums as appropriate to ensure the the parish and school interests are considered in municipal decision-making.
Oversee the management of the cemetery in conjunction with the cemetery manager.
REPRESENTATIVE FINANCIAL RESPONSIBILITIES
Monitor financial operations and ensure employees and business practices comply with regulatory, legal, and Archdiocesan requirements;
Drive the budgeting process for the parish and school and ensure all staff understand the importance of being fiscally responsible. Maintain accountability among parish and school staff for budgeted expenses. Manage all parish and school credit cards.
Approve invoices for the purchase of supplies, equipment, services, and the disposal of surplus property for the parish and school, in collaboration with the school principal as appropriate. Any purchase more than $2500 must be approved by the Pastor;
Maintain banking and other financial relationships and ensure that Archdiocesan and standard accounting procedures for the handling of funds are implemented. Manage the parish investment funds and coordinate special development projects with Catholic Community Foundation, other organizations, or parishioners;
Serve as the primary point of contact with the outsourced finance and accounting firm on payroll tax and withholding data entries and oversee the provision of monthly and other data input to the outsourced firm;
Work with the accounting manager and the outsourced financial and accounting firm to prepare monthly and annual Archdiocesan financial reports and financial communications to the Pastor and parish;
Manage insurance claims involving the parish and school, prepare insurance, Archdiocesan, and/or federal reports as needed, and act as the parish and school interface with insurance companies.
Administer employee benefits programs for the parish and school.
Develop a positive organization culture in conjunction with the Pastor and school principal that promotes transparency and collaboration;
Implement compliance processes for parish and archdiocesan personnel policies;
Recruit, interview, hire and on-board new personnel for the parish at the direction of and in collaboration with the Pastor;
At the request of the Pastor or other supervisor on staff, and in consultation with legal resources from the Archdiocese, provide input on the discipline or termination of any staff member.
QUALIFICATIONS
Education/Experience:
Extensive experience and post-secondary training or education. A Bachelor’s Degree or equivalent is preferred;
Previous assignments in the fields of operation and leadership;
Strong communication skills;
Must have experience in leading people;
Ability to work in a fast-paced environment. Ability to meet deadlines;
Strong organizational skills including problem definition and the formation of various problem solving techniques, programs and actions.
Ability to analyze and compile large amounts of data and present effective reports;
Must have the ability to maintain confidentiality;
Must be able to keep accurate and detailed records.
Mental Demands:
Work well with others;
Ability to work in a fast-paced environment at times.
Physical Demands:
Must be able to work 40+ hours per week;
Must be able to sit for long periods of time;
Must be able to keyboard for long periods of time;
Must be able to lift 25 pounds, using the proper techniques;
Available to attend some weekend and evening meetings.
To apply, send your cover letter and resume to:
Church of St. Peter
2600 Margaret St.
North St. Paul, MN 55109
Attn: Search Committee
Maintenance Supervisor
DESCRIPTION
To ensure the safe and efficient operation and maintenance of the boilers and their apparatus in accordance with the laws of the State of Minnesota, according to generally acceptable specifications and the manufacturer's recommendations. In addition, the Maintenance Supervisor must maintain a 1st C license in good standing.
To ensure the safe and efficient operation and maintenance of all mechanical systems including: pumps, fans, valves, air conditioners, chillers, bells, plumbing, electrical, pneumatic systems, appliances; all fire sensing, warning and extinguishing systems.
In accordance with asbestos abatement procedures, ensure the of areas with asbestos are carried out with appropriate safety procedures
Be on call 24/7 for safety security vendors and other emergency calls, i.e. fire and police.
Carry out recommendations made by outside experts relating to safety and liability protection
Develop an annual maintenance budget with the Business Administrator to ensure cost-effective plans are in place for the overall maintenance of the physical plant
Project expenses for upcoming facilities needs and/or projects
Ensure that buildings are open and ready for use during events and that the building is secure after the event.
Establish and implement periodic housekeeping schedules reflecting a balance of needs and resources of the parish
Hire, train, supervise, and schedule custodial staff
Ensurethatthegroundsareinviting,clean,well-maintained;freeof litter,snow,iceandotherhazardous conditions; and maintain and repair all grounds-keeping equipment